Big Ideas:

This stage is critical. Sustainability will not be achieved without exploration. In this stage, the Implementation Team assesses:
  • clearly defined needs, including hypothesis about root cause of the problem
  • the match between community needs, the new practice or innovation requirements and community resources;
  • readiness (Readiness = Motivation x innovation-specific Capacity x general Capacity or R=MC2);
  • potential barriers: money, staffing, referrals, systems change, policies (e.g., staff training and time out of the classroom)
If not ready, the Implementation Team works to create readiness. Perceived “resistance” may be due to a mismatch between current activities and the stage of implementation. When assessing the match, talk with teachers, administrators, other staff, parents, community members, and “experts” of the innovation from other schools and districts.

Key Functions:

  • Identify needs and options
  • Create readiness
  • Identify Usable Intervention
  • Develop Team Structures
  • Develop Communication Plan

Exploration Presentations:

EC March Institute (March 2016)

Downloadable Version of Exploration Resources:


Stages of Implementation Analysis for Education by NIRN/SISEP


Area of Focus: Communication and Visibility

Activity
Area of Focus
Description
Resource(s)
Needs Assessment
Communication and Visibility
  • Determine appropriate stakeholders to complete needs assessment
  • Determine appropriate avenue for needs assessment process delivery
http://implementation.fpg.unc.edu/resources/handout-10-usable-interventions
Needs analysis /matching
Communication and Visibility
  • Determine appropriate audience for results/analysis
  • Determine appropriate avenue for delivery of results/analysis
http://implementation.fpg.unc.edu/resources/hexagon-tool-exploring-context
Feasibility Studies
Communication and Visibility
  • Determine appropriate audience for results/analysis of studies
  • Determine appropriate avenue for delivery
http://implementation.fpg.unc.edu/resources/practice-profile-planning-tool
Team Structures
Communication and Visibility
  • Determine appropriate audience for development of teaming structures
  • Determine appropriate avenue for delivery
http://implementation.fpg.unc.edu/resources/practice-profile-planning-tool
Preparing for Initiation of Evidence Based Practice (EBP)
Communication and Visibility
  • Determine appropriate audience for information about launching the EBP initiative
  • Determine appropriate avenue for delivery
http://implementation.fpg.unc.edu/resources/stages-implementation-analysis-where-are-we

Area of Focus: Professional Development

Activity
Area of Focus
Description
Resource(s)
Needs Assessment for fit of Evidence Based Practice
PD
This tool guides teams in examining whether the EBP is something that is appropriate for the organization to consider launching at this time. This tool helps organizations to identify four criteria that distinguish a usable intervention.
Usable Interventions
http://implementation.fpg.unc.edu/resources/handout-10-usable-interventions
Needs Analysis/Match for fit with EBP
PD
This tool helps teams to consider the needs of the organization and whether there is a good match between the EBP under consideration and the needs of the organization at this time. This tool looks at needs, fit, resource availability, evidence, readiness for replication and capacity to implement.
Hexagon Tool
http://implementation.fpg.unc.edu/resources/hexagon-tool-exploring-context
Feasibility studies
PD
This tool helps teams to assess readiness for the EBP.
Practice profiles help to determine whether a program is teachable, learnable, and doable in typical human service settings. The practice profile process can also be employed to operationalize an evidence based program or intervention.
Practice Profiles
http://implementation.fpg.unc.edu/resources/practice-profile-planning-tool
Create Team Structures
PD
This tool guides the development of a structure of linked Implementation Teams. Each team is developed to support interventions delivery, sustain the intervention, scale the intervention up over time, and ensure ongoing improvement cycles.
Practice Profiles
http://implementation.fpg.unc.edu/resources/practice-profile-planning-tool
Preparing for initiation of the Evidence Based Practice
PD
This tool can be used as an initial base line study for preparation to launch an EBP initiative. This tool also provides an implementation team the opportunity to assess, plan, and track stage-based activities and improve the success of implementation efforts.
Stage Analysis
http://implementation.fpg.unc.edu/resources/stages-implementation-analysis-where-are-we

Area of Focus: Technical Assistance and Coaching

Activity
Area of Focus
Description
Resource(s)
Build background and compelling why for coaching
TA and Coaching
Review coaching resources. Identify stakeholders and relevant coaching message.
Build stakeholder background, i.e., communicating using two-way communication loop. Use stakeholder input to determine next steps.
Sample Background & Compelling why for coaching
(What example could we use? Draft include Coaching Brief, communication template with stakeholder message, highlights of coaching message, sample feedback questions, and sample next steps)

SIT: Coaching Brief
//NIRN: Core implementation Components: Consultant and Coaching//
Define coaching terms
TA and Coaching
Build background on coaching terms (coach, coaching, technical assistance and coaching system). Define coach, coaching, technical assistance and coaching system.
//Coaching Service Delivery Plan//

SIT: Coaching Brief

Lesson 8: //Coaching Service Delivery Plan// (11 minutes, 29 seconds)
Build Selection Criteria for Coach
TA and Coaching
Prepare to build Selection Criteria (i.e., Practice Profile), including use of Lesson 3 and Lesson 4 and Practice Profile Example.
Build Selection Criteria for Coaches, considering needed skill sets, coach responsibilities, recruitment, and funding.
Build recruitment plan.
//Practice Profile Example//
Recruitment Process and Selection Criteria (Job Description)

Lesson 3: //Practice Profiles// (12 minutes, 39 seconds)
Lesson 4: //Practice Profile: Planning for Implementation// (11 minutes, 01 seconds)
Develop coaching communication protocol
TA and Coaching
Develop communication protocol for coaching (i.e., across stakeholders in coaching system)
Communication Protocol Worksheet

Area of Focus: Research and Evaluation

Activity
Area of Focus
Description
Resource(s)
Collect and analyze data to identify need for the innovation
Research and Evaluation
Prior to implementation, data must be collected to insure that this initiative/innovation is needed and is a fit for our group.
Hexagon tool http://implementation.fpg.unc.edu/resources/hexagon-tool-exploring-context
Outcome data collected within a problem-solving framework (Data generated showing need for innovation- specific to the innovation)
General Capacity: Assess readiness for implementation structures
Research and Evaluation
Teams should determine if underlying infrastructure is in place for implementation of the innovation.
District Capacity Assessment
http://implementation.fpg.unc.edu/sites/implementation.fpg.unc.edu/files/DCA-UsageAndAccessPolicy.pdf
Intervention Capacity: Assess readiness for the innovation
Research and Evaluation
Does the specific innovation require structures not captured in the DCA? If so, a separate readiness instrument may need development.
Document developed specific for innovation- http://implementation.fpg.unc.edu/module-3/topic-3/function-1
Motivation: Assess motivation for implementation
Research and Evaluation
In order to measure readiness, motivation for implementation should be measured.
These two resources can be used to create an innovation-specific survey focused on motivation:
Page 8-9 (table 4A) in Readiness brief can be used as an example to create survey.
PBIS Self-Assessment Survey can be used as an example, specifically to address priority.
Examine evidence that supports implementation of the innovation
Research and Evaluation
Is the innovation evidence-based and likely to produce good outcomes for our students?
https://www.cec.sped.org/Standards/Evidence-Based-Practice-Resources-Original
Assess resources available to support the implementation of the innovation- fiscal and personnel
Research and Evaluation
What resources do we currently have that could be aligned to implementation?
http://implementation.fpg.unc.edu/sites/implementation.fpg.unc.edu/files/NIRN-ImplementationDriversAssessingBestPractices.pdf
Assess initiative alignment, gaps, redundancy
Research and Evaluation
Does the proposed innovation align with initiatives in place and offer additional benefit in its implementation?
http://implementation.fpg.unc.edu/resources/district-initiative-inventory
Understanding whether an innovation is evidence based
Research and Evaluation
Assess if the evidence behind the innovation is appropriate for the demographic of students that will access the innovation.
https://www.cec.sped.org/Standards/Evidence-Based-Practice-Resources-Original
Develop Implementation Milestones
Research and Evaluation
Determine what will be used to measure implementation (i.e., fidelity, competence, feelings/perceptions, context and support)
District Capacity Assessment
http://implementation.fpg.unc.edu/sites/implementation.fpg.unc.edu/files/DCA-UsageAndAccessPolicy.pdf

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